Health and Safety


  1. About this policy
    • Derbyshire House is committed to ensuring the health and safety of staff and anyone using our services, and to providing a safe and suitable environment for all those attending our premises.
    • This policy sets out our arrangements in relation to:
      • Assessment and control of health and safety risks arising from work activities;
      • Preventing accidents and work-related ill health;
      • Consultation with employees on matters affecting their health and safety;
      • Provision and maintenance of a safe workplace and equipment;
      • Information, instruction, training and supervision in safe working methods and procedures;
      • Emergency procedures in cases of fire or other major incident.
    • This policy covers all employees, officers, consultants, contractors, volunteers, casual workers and agency workers.
    • This policy does not form part of any employee’s contract of employment and we may amend it at any time. We will continue to review this policy to ensure it is achieving its aims.
  2. Responsibility for health and safety matters
    • The Trustees have overall responsibility for health and safety and the operation of this policy. Sharon Smith is the Principal Health and Safety Officer with day-to-day responsibility for health and safety matters.
    • Sharon Smith will ensure that this policy is reviewed every three years.
  3. Your responsibilities
    • All staff share responsibility for achieving safe working conditions. You must take care of your own health and safety and that of others, observe applicable safety rules and follow instructions for the safe use of equipment.
    • You should report any health and safety concerns immediately to your senior or Sharon Smith.
    • You must co-operate with managers on health and safety matters, including the investigation of any incident.
    • Failure to comply with this policy may be treated as misconduct and dealt with under our Disciplinary Procedure.
  4. Information and consultation
    • We will inform and consult directly with all staff regarding health and safety matters.
    • We will ensure any health and safety representatives receive the appropriate training to carry out their functions effectively.
    • Sharon Smith is responsible for informing and consulting employees about health and safety matters.
  5. Training
    • We will ensure that you are given adequate training and supervision to perform your work competently and safely.
    • Staff will be given a health and safety induction and provided with appropriate safety training, which may include manual handling, control of substances hazardous to health (COSHH) and the use of personal protective equipment (PPE)].
  6. Equipment
    • You must use equipment in accordance with any instructions given to you. Any equipment fault or damage must immediately be reported to your senior.
    • No member of staff should attempt to repair equipment unless trained to do so.
    • Sharon Smith is responsible for ensuring equipment safety and maintenance.
  7. Accidents and first aid
    • Details of first aid facilities and the names of trained first aiders are displayed on the notice boards in the staff room.
    • All accidents and injuries at work, however minor, should be reported to Sharon Smith and recorded in the Accident and incident forms which is kept on the care docs system under relevant sections.
    • Sharon Smith is responsible for investigating any injuries or work-related disease, preparing and keeping accident records, and for submitting reports to the relevant authorities if required under the Reporting of Injuries, Diseases and Dangerous Occurrences Regulations 2013 (RIDDOR).
  8. National health alerts
    • In the event of an epidemic or pandemic alert we will organise our business operations and provide advice on steps to be taken by staff, in accordance with official guidance, to reduce the risk of infection at work as far as possible. Any questions should be referred to Sharon Smith.
    • It is important for the health and safety of all our staff that you comply with instructions issued in these circumstances.
  9. Fire safety
    • All staff should familiarise themselves with the fire safety policy and complete the fire safety training, which are displayed on notice boards and near fire exits in the workplace.
    • If you hear a fire alarm, you must follow the Fire Procedure and Policy guidance. Do not stop to collect belongings.
    • If you discover a fire do not attempt to tackle it. You should operate the nearest fire alarm and, report the location of the fire to the senior or manager in charge.
    • Nominated individuals will be trained in the correct use of fire extinguishers.
    • You should notify Sharon Smith if there is anything (for example, impaired mobility) that might impede your evacuation in the event of a fire. A personal evacuation plan will be drawn up and brought to the attention of colleagues working in your vicinity.
    • Fire drills will be held at least every 12 months and must be taken seriously.
    • Sharon Smith is responsible for ensuring fire risk assessments are undertaken and implemented, and for ensuring regular checks of fire extinguishers, fire alarms, escape routes and emergency lighting.
  10. Risk assessments and measures to control risk
    • General workplace risk assessments are carried out periodically. The purpose is to assess the risks to health and safety of employees, visitors and other third parties as a result of our activities, and to identify any measures that need to be taken to control those risks.
    • Measures will be taken to avoid or reduce the need to lift or carry items which could cause injury (manual handling) and to provide training on manual handling as necessary.
    • The use of hazardous substances at work will be avoided wherever possible and less hazardous alternatives will be used where available. Training on the control of substances hazardous to health (COSHH) will be provided as necessary.
    • Personal protective equipment (PPE) is provided where there are risks that cannot be adequately controlled by other means.
    • Sharon Smith is responsible for workplace risk assessments and any measures to control risks.
  11. Computers and display screen equipment
    • If you use a computer screen or other display screen equipment (DSE) habitually as a significant part of your work:
      • You should try to organise your activity so that you take frequent short breaks from looking at the screen.
      • You are entitled to a workstation assessment.
      • You are entitled to an eyesight test by an optician at our expense.
    • You should contact Sharon Smith to request a workstation assessment or an eye test. Eye tests should be repeated at regular intervals as advised by the optician, usually every two years. However, if you develop eye problems which may be caused by DSE work (such as headaches, eyestrain, or difficulty focusing) you can request a further eye test at any time.
    • We will not normally pay for glasses or contact lenses, unless your vision cannot be corrected by normal glasses or contact lenses and you need special glasses designed for the display screen distance. In such cases we will pay the cost of basic corrective appliances only
  1. Working time regulations – hours of work and rest breaks
    The working time regulations determine the maximum weekly working time, pattern of work, holidays plus the daily and weekly rest periods. They also cover health and working hours of night workers.

Employee rights: –

    • A limit of an average of 48 hours per week. This is referenced over a 17-week period. individuals may choose to work longer by “opting out” and signing a standard form
    • A minimum daily rest period of 11 hours uninterrupted rest between the end of your shift and starting the next day
    • 1 day off per week
    • A limit on the normal working hours of night workers to an average of 8 hours in each 24-hour period, this is averaged over a 17-week reference period
    • If you are an agency worker, Derbyshire house, not the agency that employs you, is responsible for ensuring that you do not work more than 48 hours per week unless you have signed the 48 hours opt out agreement
    • Subject to the exceptions below, a 20-minute rest break, if the working day is longer than 6 hours.

Exceptions: –

In certain special cases, care workers are exempt from rest break provisions and can be legitimately asked to work through rest breaks if: –

    • There is a genuine client need for continuity of service. Most staff have meals and refreshments with residents
    • You are a shift worker who may not be able to take their daily or weekly rest break between shifts. The direct care shift pattern is continuous and will involve the need for workers to work at different times over a period of days or weeks
    • The work is affected by unusual or unforeseeable circumstances beyond anyone’s control, or exceptional events, or where work is affected by an accident or risk of accident.

In these cases, you can take an equivalent period of compensatory rest wherever possible. complimentary rest does not need to come out of time that would otherwise have been working time and is usually unpaid.

  1. Health and safety for pregnant workers
    It is the employee’s responsibility to inform the home that they are pregnant. Derbyshire house will carry out a risk assessment around approximately 13 weeks of pregnancy, 20 weeks of pregnancy and a third assessment is carried out in the third trimester of pregnancy at a date agreed with the individual and the administrator.

Risks could be caused by: –

    • Heavy lifting or carrying
    • Standing or sitting for long periods without adequate breaks
    • Exposure to toxic substances
    • Long working ours

Where a risk is identified, Derbyshire house will take all reasonable steps to remove them, for example. Offering the employee different work if possible
In the event that Derbyshire house is unable to remove the risks the employee will be suspended on full pay